If you have lodged an application but the grant has not yet issued, you have two options:

  • Discontinue your application and relodge. The filing fee will be refunded.
  • Wait until the grant has been issued and file an additional or inaccurately described asset. Please be aware there is an additional Court fee associated with this type of lodgement.

 

If the grant has been issued:

Additional or inaccurately described assets:

If you have a paper grant (ie the file was lodged before the Electronic System/CourtSA was launched):

  1. Please upload a scanned copy of the signed affidavit of additional assets or inaccurately described assets (Form PROB47) to your file.
  2. Send the Probate Registry an email to notify them you have done so with any Registrar’s Certificate of Disclosure in a Word document (Form PROB48​​​) you wish to be sealed.

Notification by email is necessary because there is no automatic alert on the migrated paper files unlike the files created electronically.

The Probate Registry will then request the paper file from storage to enable the examination and processing of the affidavit. Registry staff will directly contact the lodging party if there are any issues. Any registrar’s certificate of disclosure will be sealed and made available to the lodging party on CourtSA. Notification will be sent by email when the registrar’s certificate of disclosure can be accessed.

Please note, if you do not already have case access to the file you will need to request access through CourtSA.

 

If you have an electronic grant (it will have a PROB number):

  1.  Log into CourtSA
  2. Go to ‘My Cases’ via the portal and select the case.
  3. Under ‘Available Actions’ click on ‘Add/Amend Asset or Liability’.
  1. Follow the questions to either disclose an additional asset or amend the description of an inaccurately described asset.
  2. Go through the cart payment process.
  3. Once payment has been made, you can download a copy of the receipt from the ‘Payments’ tab.

The Probate Registry will then examine and process the lodgement and will directly contact the lodging party if there are any issues.

Any registrar’s certificate of disclosure will be sealed and made available to the lodging party on CourtSA. Notification will be sent by email when the registrar’s certificate of disclosure can be accessed.

Please note, if you do not have case access to the file then you will need to request this through CourtSA before you begin the process.

Liabilities

If you need to disclose a liability to the Court after a grant has issued, please upload a letter to your electronic file or email the Probate Registry

You should provide details of the estate (full name of the deceased and the Action Number) and a description of the liability in your letter or email.

 

Please note, if you do not have case access to the file, you will need to request access through CourtSA.